ACCOUNTING TECHNICIAN, PS-06 Occupation Code: 0525-31XX
Ensures the proper completion of a designated major segment of
accounting work in a district office; or serves as assistant to the
postmaster in performing accounting and clerical duties involved in the
preparation, maintenance, and consolidation of accounts and related
reports in a post office.
DUTIES AND RESPONSIBILITIES
- Performs, with assistance of accounting clerks if needed, either
duty 2 or 3, in combination with duty 3. In a smaller post office
having characteristics like those in the basic function, and subject
to the provisions of Postal Service directives concerning internal
control and separation of duties, performs any combination of duties
5 through 8.
- In the accounting area, receives daily cash reports from all
reporting units of the post office, verifies and balances reports
with supporting documents, consolidates the data in one cash report,
and posts the daily financial report. Items which are questionable
are taken up with the reporting unit or individual in order to
determine the correct entries. Reporting units are debited or
credited as necessary.
- In the budget and cost control area, receives reports and data
relating to mail volume, workload, and cost ascertainment from the
various reporting units, examines reports for completeness and
tabulates and posts data in accordance with daily and periodic
reporting requirements. Discusses with supervisor data submitted by
their units in order that further necessary information and
explanation may be obtained. Documents explanatory information for
subsequent analysis and inclusion in management reports.
- In addition, works closely with the supervisor in preparing
weekly, biweekly, accounting period, or other periodic reports.
Gives guidance and instruction to and acts as group leader for any
assigned clerical assistance. May maintain accounts, reflecting
trust funds, suspense items and inventories of accountable paper,
stamp stock, and fixed credits. Participates with the supervisor
interpreting instructions and regulations in implementing procedures
pertaining to accounting. May be required to research, compile and
record data for special studies and reports on various phases of
postal activities as desired by the postmaster or higher authority.
- Receives daily cash reports from all reporting units of the post
office, verifies and balances reports with supporting documents,
consolidates into one cash report, and posts the cashbook. Items
which are questionable are taken up with the reporting unit or
individual to determine the correct entries.
- Receives reports and data relating to mail volume, workload, and
cost ascertainment from the various reporting units, examines
reports for completeness and accuracy, makes the necessary
computations, consolidates the information in accordance with daily
and periodic reporting requirements. Discusses with supervisors
figures submitted by them to obtain further information and
explanation as required. Prepares explanatory comments for inclusion
in the reports.
- Works closely with the postmaster in preparing required
accounting period reports including operating report, financial
statement, workload and mail volume reports.
- May maintain stamp stock and fill requisitions for window
clerks, stations and branches.