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Post Office Accounting Technician

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Accounting Technician

ACCOUNTING TECHNICIAN, PS-06 Occupation Code: 0525-31XX

Ensures the proper completion of a designated major segment of accounting work in a district office; or serves as assistant to the postmaster in performing accounting and clerical duties involved in the preparation, maintenance, and consolidation of accounts and related reports in a post office.

DUTIES AND RESPONSIBILITIES

  • Performs, with assistance of accounting clerks if needed, either duty 2 or 3, in combination with duty 3. In a smaller post office having characteristics like those in the basic function, and subject to the provisions of Postal Service directives concerning internal control and separation of duties, performs any combination of duties 5 through 8.
  • In the accounting area, receives daily cash reports from all reporting units of the post office, verifies and balances reports with supporting documents, consolidates the data in one cash report, and posts the daily financial report. Items which are questionable are taken up with the reporting unit or individual in order to determine the correct entries. Reporting units are debited or credited as necessary.
  • In the budget and cost control area, receives reports and data relating to mail volume, workload, and cost ascertainment from the various reporting units, examines reports for completeness and tabulates and posts data in accordance with daily and periodic reporting requirements. Discusses with supervisor data submitted by their units in order that further necessary information and explanation may be obtained. Documents explanatory information for subsequent analysis and inclusion in management reports.
  • In addition, works closely with the supervisor in preparing weekly, biweekly, accounting period, or other periodic reports. Gives guidance and instruction to and acts as group leader for any assigned clerical assistance. May maintain accounts, reflecting trust funds, suspense items and inventories of accountable paper, stamp stock, and fixed credits. Participates with the supervisor interpreting instructions and regulations in implementing procedures pertaining to accounting. May be required to research, compile and record data for special studies and reports on various phases of postal activities as desired by the postmaster or higher authority.
  • Receives daily cash reports from all reporting units of the post office, verifies and balances reports with supporting documents, consolidates into one cash report, and posts the cashbook. Items which are questionable are taken up with the reporting unit or individual to determine the correct entries.
  • Receives reports and data relating to mail volume, workload, and cost ascertainment from the various reporting units, examines reports for completeness and accuracy, makes the necessary computations, consolidates the information in accordance with daily and periodic reporting requirements. Discusses with supervisors figures submitted by them to obtain further information and explanation as required. Prepares explanatory comments for inclusion in the reports.
  • Works closely with the postmaster in preparing required accounting period reports including operating report, financial statement, workload and mail volume reports.
  • May maintain stamp stock and fill requisitions for window clerks, stations and branches.